1. What is CAIPS
CAIPS is an acronym for Computer Assisted Immigration Processing System. It is part of the Electronic Data Processing (EDP) system used by the Canadian Immigration offices to process visa applications. EDP systems are those used to gather or update the information needed for the operational support of immigration programs. From an applicants point of view, the two useful systems are CAIPS and FOSS as described below; Read about all the EDP sub-systems.
2. Can I obtain the CAIPS/GCMS Notes on my own
Only a qualified individual, i.e. a Canadian Citizen, a Permanent Resident or a person in Canada, with valid documents can make a request on your behalf.
3. When should I make a request to obtain my CAIPS/GCMS Notes
Recently sent your application
4. What information will be contained in the CAIPS/GCMS Notes
The CAIPS/GCMS file that you receive from Ottawa, Canada will be a computer printout. The printout will have the details of the points calculations, immigration officer's notes, program assistant's notes, details of the processing stages passed, etc. See a sample.
5. I do not have a file number, can I request my CAIPS/GCMS Notes
The CAIPS/GCMS file can be requested with just your full name, visa office, and the date of birth. If you have not received your file number or do not have it available, a CAIPS/GCMS file can still be requested. However, it is best to request your CAIPS/GCMS file with a file number. File number ensures faster processing of your request.
6. Does it make a difference which visa office is processing my case
CAIPS/GCMS files can be requested for ANY visa office. All CAIPS/GCMS requests are processed through the Canada Immigration office in Ottawa, Canada, not through the local visa office where you submitted your application.
7. How long would it take to obtain the CAIPS/GCMS Notes
CAIPS/GCMS files can normally be obtained in 4-5 weeks. The Ottawa office in Canada is required to respond to CAIPS/GCMS request within 30 working days. Please note that in rare circumstances the Ottawa office may take longer to process requests.
8. How long would it take to obtain the Entire File
It takes at least 30 working days to complete the request and takes longer if Citizenship and Immigration Canada has to collect information from overseas offices.
9. Will requesting the CAIPS/GCMS file delay the processing of my Immigration application
No, requesting the CAIPS/GCMS notes does not affect the processing of your Immigration application. In turn, resolving any discrepancies found in the CAIPS notes can help the processing of your application.
10. I have hired a lawyer/consultant for my Immigration application, can I still use your service
Yes, you can use our service for obtaining the CAIPS/GCMS Notes, Entire File or Additional Services even if you have retained an Immigration lawyer/consultant. The above requests have very specific Consent forms, are handled by a separate office and processed independently of your immigration application.
11. What is CaipsNotes.com refund policy
CaipsNotes.com has a very simple and straight forward refund policy. Once we receive the application details, payment and consent form your request is mailed to CIC. If you decide to cancel your order and your request has not been mailed to CIC, we will refund the processing fee according to the Terms and Conditions of the payment method used. However once we mail your request to CIC, a refund can not be issued.